HOTEL EVENT REQUEST FOR PROPOSAL

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Event Planner
(Required Data)
First & Last Name
Title
Company
Address 1
Address 2
City State Zip Country
Phone Fax
E-mail
Contact Preference
Business Type
Industry Type

Event
Name
Event Type Total Attendees
Start/End Dates (mm/dd/yy) Dates Flexible?Yes No
Date Limitations
or Flexibility
Purpose
Attendee Profile
Other Information
Desired Amenities
(Press Ctrl Key for multiples)		 Other
Previous Event Locations
Key Decision Issues

Meeting Space
Function Name Date
(mm/dd) 		Start Time
End Time 		Total
Rooms 		People
per
Room 		Room Setup AV Needs
Press Control Key for multiples 		Min.
Ceiling
Height 		Min.
Sq Ft





Other
Room
Needs

Sleeping Rooms
 SunMonTueWedThuFriSat
Date
Rooms/Suites
Date
Rooms/Suites
Date
Rooms/Suites
Desired Maximum RatesRooms Suites
Special Rooming Needs
(comp rooms, extra nights
checkout dates, billing formats)
Desired Support Services
(Press Ctrl Key for multiples)
Other Amenities/Services

Food & Beverage
Food & Beverage Budget
Week 1 Attendees
  Date Breakfast BreakAM Lunch
 sep. room 		BreakPM Reception Dinner
 sep. room
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Week 2 Attendees
  Date Breakfast BreakAM Lunch
 sep. room 		BreakPM Reception Dinner
 sep. room
Sun
Mon
Tue
Wed
Thu
Fri
Sat
Food for
Special Events/Parties
or Special Diets

HOTEL SELECTION
SEND TO HOTELS IN SELECTED METRO AREAS AND TIERS
Press Control key for multiple cities or deselect


Select
up to 2		TiersExamples
L = Luxury Ritz-Carlton, Four Seasons
S = MidrangeMarriott, Hyatt, Hilton
V = ValueBest Western, Holiday Inn
B = EconomyTravelodge, Days Inn
SEND ONLY TO SELECTED HOTELS
TierMetroMetro AreaHotel Name
Press Control key for multiple hotels or deselect

Metro A thru I

Metro H thru N

Metro O thru San Jose

Metro Seattle thru Z

RFP RESPONSE AND MATERIALS
By Date (mm/dd/yy)

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